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Like many other authors, you may find yourself wondering what to write and taking longer than you expected, causing last-minute delays and stress. Many journals require a cover letter and state this in their guidelines for authors alternatively known as author guidelines, information for authors, guide for authors, guidelines for papers, submission guide, etc.
Cover letters that include standard statements required by the journal allow the journal staff to quickly confirm that the authors have or say they have followed certain ethical research and publishing practices.
Writing a cover letter
These statements assert that the authors followed standard practices, which may include i adhering to ethical guidelines for research involving humans Declaration of Helsinki , involving animals ARRIVE guidelines , or falling under institutional guidelines; ii obtaining ethics approval from institutional review boards or ethics committees; iii obtaining informed consent or assent from participants; iv complying with authorship criteria e.
Cover letters can summarize your manuscript quickly for the journal editor, highlighting your most important findings and their implications to show why your manuscript would be of interest. This creates a good first impression. Addressing the letter to a named editor at the journal also shows that you took the time to write your letter and by extension, your manuscript with care and considered the fit with the journal beyond just impact factor. Cover letters should be short—preferably no more than 1 page—and they often use single line spacing. Then, write a letter that explains why the editor would want to publish your manuscript.
The following structure covers all the necessary points that need to be included.
Do scientific manuscripts need cover letters?
Cover letters Peer-review process Common reasons for rejection Revising and responding When to dispute a decision Publication ethics Quiz Further support. Our specialist editors, translators, and writers are available to help create or revise the content to be error-free and, as part of our additional comprehensive Guidelines for Authors service , we can ensure the cover letter includes all of the statements required by the journal. Writing effective cover letters for journal submissions: Tips and a Word template.
Get the Word cover letter template. Download the PDF version of this article.
Cover Letter Template | Edanz Group
We state that we have had no previous contact with the journal regarding this submission. The authors have no conflicts of interest to declare. This study was supported by a grant from Z. All authors approved the final version of the manuscript and agree to be accountable for all aspects of this work.
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